Intranet for Compliance | Compliance Management Solutions

Build a better business with an intranet that automates your compliance management

Claromentis is the all-in-one intranet platform that gives your business the compliance software tools it needs to centralise compliance management, automate business processes, and manage risk assessments – all within a single online location. Our integrated compliance management system simplifies and streamlines your compliance activities, so that you can focus on building a better business that benefits from adhering to compliance and quality standards.

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Graphic showing Claromentis intranet being used as a compliance management solution

See how Claromentis can help you simplify compliance management



 

Complying with applicable laws and industry specific regulations – as well as managing the associated compliance paperwork that comes with every audit and risk assessment – can feel overwhelming. Our compliance management solutions take the weight off your shoulders by simplifying and streamlining the governance, risk, and compliance processes required to pass internal audits and achieve regulatory compliance.

 

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Keep on top of audits with user-friendly compliance management system software

Managing your compliance requirements manually with paperwork and spreadsheets quickly becomes difficult to maintain, time consuming, costly, and frustrating – especially when you have audit deadlines approaching. Our user-friendly compliance software is packed with tools that enable your business to pass audits at scale, including workflow automations that automatically progress compliance processes to the next stage, and digital forms that capture data in a meaningful and actionable format.

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Spend less time on tasks and more time improving your business growth

Complying with the latest regulatory changes or completing frequent risk management assessments is essential for your business operations to run smoothly. But the repetitive and manual admin behind compliance activities can draw focus away from what’s important – actually implementing those compliances to grow your business. Our compliance software solutions take care of the busywork by automating compliance processes, calculating risk scores, and minimising admin, so that your teams are free to concentrate on driving business growth.

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Schedule a time to speak to our team of experts about your project goals and we’ll show you how the Claromentis platform can help you achieve them.

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Easily share knowledge to create a culture that cares about compliance management

Achieving regulatory compliance relies on your entire company being on board. Our compliance management software helps staff follow the relevant regulatory requirements and feel confident reporting any breaches in legal compliance. Using our knowledge base, collaboration tools, and document management system, you can also centralise and share compliance knowledge across your teams to foster a culture that fully embraces the value of compliance management.

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Show auditors that you're compliant with policy acceptance records

A key part of the compliance management process is providing evidence that your company adheres to applicable laws and regulatory requirements, especially when conducting risk assessments or to fulfil audits. Our compliance management solutions include policy management tools that make it easy for your business to distribute policies company wide, monitor acceptance rates, and send reminders to those who haven’t yet accepted, creating a digital trail of proof that demonstrates regulatory compliance.

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Give auditors secure and direct access to your compliance documentation

Save time and money, eliminate paperwork, and speed up the audit process by using extranet portals to connect external auditors directly to your internal compliance management processes and documentation. Our extranets provide secure and limited access to areas of your compliance management system, where auditors can assess compliance risks and audit business processes without having to rely on paperwork.

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Integrated compliance management tools that make your internal audits flow seamlessly

 

Book a personalised demo

Schedule a time to speak to our team of experts about your project goals and we’ll show you how the Claromentis platform can help you achieve them.

Book a demo

 

Compliance Management Solutions Resources

 

How to Automate Risk Management and Compliance in Healthcare
As regulatory pressures increase, risk management and compliance in healthcare grows ever more complex. Maintaining efficient and effective processes, however, is challenging – particularly at a time when patient volumes are increasing, and the persistent threat of fines and lawsuits
3 Simple Reasons to Automate Your Compliance Workflow
The compliance function has a lot of work to do in the modern organisation. From monitoring all business processes and procedures, to ensuring that the company complies with all legal and ethical standards, and onwards, to managing flows of information
Why Your Intranet Should Be Part of the Continuous Improvement Process
The continuous improvement process is an essential business strategy for operations teams. Without a continuous improvement process in place, businesses risk putting themselves in a state of decline; there’s no such thing as “ticking along” or “status quo” – businesses
Continuous Improvement Tools: Are They Working and How to Fix Them
Continuous improvement tools are a vital part of your strategic planning method. If you continuously assess what’s working in your business, what’s not, and how to improve, you’ll see better returns in the longer term. And knowing when they’re working
6 Essential Features Every Financial Services Intranet Must Have
Financial services teams have a lot on their plate. Not only are they managing branches across the country (and beyond), providing outstanding customer service, and retaining brand identity across locations, they’re complying with stringent industry regulations and handling sensitive customer

 

Compliance Management Solutions FAQs

 

What does compliance management do and why is it important?

Compliance management describes the ongoing activities that a business must carry out to ensure its systems, business processes, and staff adhere to regulatory compliance, industry specific regulations, and regulatory changes.

 

It’s important for businesses to keep on top of their compliance management, because non-compliance risks hefty fines, security breaches, and even loss of reputation. Those who proactively manage their compliance requirements, on the other hand, will see benefits such as improved quality standards, cost savings, tighter security, and less business disruption.

 

There are many ways that businesses can manage their compliance programme to make sure they’re following all the relevant regulatory requirements. For example, their L&D teams could create dedicated compliance training courses using e-learning software to upskill staff and promote awareness of important risk management protocols or regulatory changes. Business operations teams can also regularly monitor key control attributes, run risk assessments, and put in place any remedial actions that are needed to achieve compliance.
Before comprehensive online compliance systems were available, compliance management tools usually took the form of spreadsheets and documents. But these tools proved to be inefficient, especially during external audits, making it difficult to maintain the list of compliance activities needed to fulfil regulatory requirements. As a result, teams could not track which compliance tasks were completed, nor could they see which tasks they were accountable for, putting audits at risk of failure.

 

Thankfully, these days, there are loads of different types of compliance management solutions that make it much easier for businesses to manage their teams’ workload, comply with quality standards, and pass audits.

 

Here are a few examples of these modern compliance management systems:

 

  • Workflow automation: Workflow automation features are a must-have for today’s compliance platforms. This tech automates the business processes behind compliance activities such as capturing data, assigning tasks to the relevant team member, and calculating risk scores – all without any human input.
  • Policy management system No compliance platform should be without a policy manager app. This is an essential piece of your compliance management software toolkit, because it allows you to create, distribute, and track policies throughout their lifecycle. Policy management tools also allow you to monitor and record acceptance rates, which will be invaluable during audits when you need to provide evidence of compliance.
  • Document management system Another essential piece of compliance management software is a document management system. It’s likely that an external audit will generate a lot of documentation such as gap analysis, quality manuals, security procedures, and compliance certifications, and a document management system provides a safe, secure, and version-controlled space to store these.
The ​​best compliance management software is one that not only makes it easy to complete the day-to-day compliance tasks, but also generates a complete audit trail of every activity.

 

For instance, a major requirement of fulfilling ISO9001 compliance is running retrospective meetings (a staple of the Agile project management methodology) to ensure that teams are following continuous improvement principles. The right compliance management software will enable businesses to run these meetings, record the outcomes, and report on ongoing progress, and so should include tools like workflow automation, digital forms, and in-built reporting. Claromentis’ compliance management software includes all of these features – and more – out of the box.

 

In addition, having a cloud based compliance software solution – rather than one that’s tied down to a company’s private network – is ideal for companies that have embraced hybrid working. Whether teams are working from home or the office, all that they need to access their compliance software is a secure Wi-Fi connection. Of course, some businesses may have strict security requirements, and need to lock down access to their own network. In these cases, regulatory compliance software vendors like Claromentis can provide businesses with on-premise hosting, as well as cloud based.