Efficient Policy Lifecycle Management
The Claromentis Policy Management Software application serves as a fully audited lifecycle management tool, fostering a proactive and efficient corporate environment for policy management. It enables users to input both review deadlines and export dates, ensuring adherence to specific timeframes. Intranet administrators can easily monitor policy acceptance rates, promoting a culture of compliance.
Versatile Policy Information Formats
Our Policy Management Software accommodates a wide array of policy information formats. Whether it’s customizable online content in our own application, internal intranet documents, external files such as PDFs, or web links to essential internet resources like primary legislation or government guidelines, our Policy Management Software fully supports all the required asset types.
Overview
Seamless Policy Lifecycle Tracking
Track policies at every stage of their lifecycle with ease. Our intuitive workflows can be configured and managed effortlessly with our Policy Management Software, allowing key stakeholders to participate at the right time, sharing their valuable insights and opinions.
Flexible Policy Organisation
Organise policies not just by categories, but also by convenient filters to help users find relevant policies quickly. Our comprehensive permission system ensures that certain policies can be only accessible to specific users, ensuring information security and relevance.
Automatic Notification for Mandatory Policies
Policy access is based on user membership of groups and roles, or as individuals if needed – ensuring that employees only see policies relevant to their positions. In this way a company with different divisions or brands can make sure the relevant policies are available for all users, automatically.
This simplifies policy navigation and ensures employees focus on what matters most to them and to your company.
User-Centric Policy Access
Policy access is based on user membership of groups and roles, or as individuals if needed – ensuring that employees only see policies relevant to their positions. In this way a company with different divisions or brands can make sure the relevant policies are available for all users, automatically.
This simplifies policy navigation and ensures employees focus on what matters most to them and to your company.
Capabilities
Comprehensive Policy Library
End-users can browse and search for company policies in our comprehensive library, ensuring transparency and accessibility.
Customizable Workflow Stages
Tailor your policy creation process with customizable workflow stages such as ‘consultancy,’ ‘ratification,’ or any other stages required by your organisation. Relevant users are automatically notified and can provide comments and accept or reject versions, ensuring that your policies are prepared with the highest level of scrutiny and expertise.
Auditing for Compliance
Every action in our policy manager tool is audited, including when users view and accept policies, ensuring full compliance and accountability within your organisation. Both major and minor version control is fully supported.
Automatic Notification for Mandatory Policies
When mandatory policies or policy revisions are issued to the target audience, our Policy Management Software automatically notifies them to review the new information. The completion of these requests is recorded for tracking and auditing purposes. Mandatory policies that have not yet been accepted are prominently displayed in on-page components – ensuring straightforward management of essential company compliance.
Effortless Collaboration
Enhance collaboration during policy creation with our collaborative features. Relevant stakeholders can provide feedback and suggestions during version acceptance workflows, promoting a collaborative approach to policy development.
Real-time Notifications and Reminders
Stay informed with real-time notifications and reminders. Our Policy Management Software ensures that all stakeholders are aware of policy updates and deadlines, reducing the risk of non-compliance.
Robust Reporting and Analytics
Gain valuable insights into your policy management process with robust reporting and analytics. Identify trends, compliance issues, and areas for improvement to continually enhance your policy governance strategies.
