A complete Document Management System for your business
Claromentis provides industry-strength, enterprise-level document management software as a core application within our intranet platform. Our Document Management System (DMS) contains robust version control, permissions, indexing, tagging, integration with Google Docs and Microsoft OneDrive, the ability to preview documents in the browser, and drag & drop functionality straight from the desktop. Staff can also collaborate on documents by adding feedback in the dedicated Comments area.Try our software
Complete version control and revision history
Maintain full version control using our Document Management System, where documents are ‘checked-out’ whenever a team member wants to make changes. To avoid document conflicts, documents assigned a ‘checked-out’ status cannot be edited by another intranet user. When adding a new document version, the ‘check-in’ feature ensures there is a sequential revision history for each document.
Intranet Administrators can assign individual users, groups, or roles the required level of permissions, determining users’ ability to view, edit, move, or delete a document. Documents can either inherit the permissions assigned to its parent folder or have its own unique permissions. Intranet Administrators can easily view which users have permissions to which documents by running a report.
Preview documents without downloading
Staff can view a document directly in-browser without having to download it, saving time and storage space. Search the document’s content for particular keywords or phrases using our Intranet Search functionality, promoting efficient document searching and enhancing the user experience.
Drag & drop documents from the desktop
Intranet users can quickly add documents to the Claromentis Document Management System from their desktop using our drag & drop feature.
Create bespoke document workflows
Our Document Management System can be enhanced by integrating it with our Business Process Management platform, providing a comprehensive and powerful form-based workflow solution that can reference version-controlled documents.
Integration with Google Docs and Microsoft OneDrive
Links to Google Docs and Microsoft OneDrive can be created and managed within the Claromentis Document Management System – ensuring that the intranet is a central repository for all organisational documents.
Document monitoring and notifications
Send your staff notifications whenever you update a document, keeping everyone informed of the latest changes. A custom message can be applied to the document notification as well, providing that personal touch. Staff can monitor documents at the click of a button, so that they receive automatic updates on any document they have permissions to access.
Comprehensive document reports
To gain detailed insights into document stats, you can run various document reports on review dates, metadata, security settings, workflows, and document size. Filter reports by timeframes and export to CSV for additional analysis.
Filterable document audit trail
Keep track of document updates using our filterable audit trail. Everything from user actions, update timestamps, number of views and downloads, and IP address is recorded in the audit log, which can also be exported as a CSV file for in-depth reporting.
Instant searching and metadata
Our Document Management System uses the ElasticSearch indexing engine, helping you locate the information you need, fast. The full content and metadata of all documents are searchable, so that files can be easily categorised and retrievable. Quick filters can be used within the DMS to locate files in a flash.