Intranets are one of the most productive business tools available out there. These private and safe networks allow employees to achieve their full potential by bridging the gap between different corporate sectors. They allow for better communication and collaboration, creating satisfyingly streamlined business processes as a result. Corporations that invest in a secure intranet for their business activities enjoy advanced social connectivity, healthy inter-linked structures and higher returns for their shareholders.
When introducing new intranet software, it’s important to assess if it has all the features you need to support the main goals and requirements of your business. It’s also crucial to determine if the core features of the intranet will remain vital and relevant to you over time. Here are 7 traits your corporate intranet must have to successfully support your organisation:
1. Help employees work faster
Employees will use the company intranet to find out their tasks for the day, carry out those tasks, and to quickly reach out for help if needed. An intranet must help your employees be more efficient throughout their workday by smoothing out difficulties in communication and information management. It must also make collaboration between employees easier, and ensure that all business processes and projects are carried out systematically. Your corporate intranet must be the place where employees turn to resolve their issues, and the system they count on to make their jobs easier.
A corporate intranet will help your employees work faster and smarter
2. Provide users with relevant content
When working on your intranet approach, keep in mind that your company is made up of a variety of people who all have different needs, goals, and skills. Your intranet must be able to recognise the needs of your staff and provide content that is applicable and timely.
Use your company intranet to identify the needs of the different communities in your corporation and make sure you have provided the right features and materials to benefit them all. Content targeting can be especially useful here, as this ensures that the right people see the right content at the right time.
3. Support remote and mobile workers
Thanks to the evolution of mobile technology, we now dwell in an age where more and more people choose to work from home every day. Take some time to consider how your corporate intranet can work with this growing user base. Find the needs of your mobile workers and make sure that they are able to access necessary information and complete tasks while away from their desks. A mobile-friendly intranet is just one of the ways you could approach this.
Providing staff with a mobile intranet will empower them to work on-the-go rather than be confined to the office
4. Promote a healthy workplace culture
Today’s digital workplace sees its employees scattered across many departments, with some even telecommuting or working remotely. Your corporate intranet must help foster an improved corporate culture by connecting people through meaningful work relationships. It must stimulate better conversation between employees and provide meaning to their daily work while promoting the values that you want your corporation to reflect.
Provide inspiration to workers by using intranet blogs and news sections, prompting them to interact with other users. You can also consider having intranet discussion forums and surveys in order to motivate quality discussions between company leaders and employees.
5. Support the corporation’s objectives
A corporate intranet must be able to fulfil your long-term business goals. It can gauge employee performance and encourage better cooperation by setting milestones for achievements and new objectives. Set objectives for your intranet that are in line with the company’s own defined targets. It is also a good idea to routinely examine every aspect of these goals and make sure your intranet is optimised to handle the requirements of your organisation effectively. Creating an intranet governance policy can help you formalise these details, so that you can refer back to them as you monitor performance.
6. Centralise corporate information
Advancements in networking have revolutionised the way we experience work. The dawn of the digital workplace has allowed employees to work across countries and optimise their work experience by using apps of their choice. But with the growing possibilities and risks of working digitally, there also comes the need to safeguard company data via effective integration. A corporate intranet brings the perfect solution to this dilemma by providing employees with a single portal that supports all the platforms, tools and apps they need to complete their tasks.
Centralise your data in a secure corporate intranet
7. Evolve with the corporation
With so many recent developments in communication technology, such as instant messaging and cloud storage, do companies still need intranet software to perform well? The answer is yes, absolutely. They are an integral part of a company’s success. A corporate intranet safeguards all of the information needed to keep the workplace functioning smoothly and allows your employees to connect on more levels than just work. It can empower users by providing valuable support and information when needed. And with workplaces becoming more and more dispersed every day, intranets keep all your company data safe and protected.
While intranets must be entwined with corporate objectives to be successful, they must also be made to evolve and adapt to suit the changing needs of their users. When doing this, it is important that you examine the goals of your corporate intranet closely. By evaluating your intranet goals periodically, you will be able to mould them to complement the evolving needs of your business, resulting in new standards of success.