Automated Notifications System.
Notifications can also be set up to alert users that important information changes have occurred and their attention is needed. Notifications can be communicated via two channels:
Email Address.
- When an employee is not logged into the intranet system, the notification will be sent to the employees email address, this increases the likelihood of receiving the notification in a timely manner
- Before the introduction of advanced mobile technology, sending an email was never regarded as a swift method of communication, to receive an email you had to be present at your desk this however is no longer the case
- Email notifications can be targeted to specific groups within an organisation
Pop Ups.
- A pop up is normally used to gain immediate attention, highly important messages or tasks which must be completed are more suited to this notification method
- The pop up is activated when the user is logged onto the system
- Specific dates and deadlines can be adhered to in a more efficient manner. Pop ups can notify users of the number of days left to fulfil a deadline
- Relevant users can be notified of breaches in service level agreements
- Incorporating an element of specification into notifying relevant parties
- Large projects and tasks consist of a number of different components; an action list assists in the segmenting of these components - allowing certain activities to be appropriately added or removed
- Users can be alerted to the fact that their participation is required in certain workflows