A completely customizable franchise royalty management workflow
No spreadsheets. No chasing. No inflexible systems. Our customizable royalty management workflow standardizes sales reporting, automates fee calculations, and eliminates error-prone admin.
Franchise royalties, automated
Many franchisors still handle royalty reporting manually, using a blend of cumbersome spreadsheets and tedious email chains. This leads to erroneous data, missing POS evidence, and fractured visibility into unit submissions.
This is the problem our franchise royalty management workflow solves.
Housed within our comprehensive franchise management software, our configurable process streamlines and standardizes the complete royalty lifecycle. Leaving you with a clear, audit-ready record of all royalty submissions.
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1. Configure the template
Customize our convenient royalty management form, calculations, and workflow to align with your royalty model and fees.
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2. Receive submissions
Provide franchisees with a standardized e-form where they can self-report gross sales, add deductions, and support their submission with relevant POS reports.
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3. Automate the calculations
The Claromentis royalty management workflow automatically calculates royalty amounts, marketing contributions, technology/admin fees, and total payable.
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4. Review and track
Claromentis notifies you of new submissions, which you can then review, approve or query, and mark as paid when ready.
Customize to fit your unique royalty model
No matter whether you operate a fixed, tiered, or percentage-based model, our helpful royalty management tool can adapt to your needs.
Built using our user-friendly business process automation software, InfoCapture, our template contains customizable:
- Form fields
- Formula-based calculations
- Conditions and triggers
- Service-level agreements (SLAs) and multi-step approval processes
- Notifications and reminders
- User permissions and visibility rules
- Plugin hooks for complex logic
Are we the
right fit?
Schedule a 10-minute intro to see if
Claromentis is a good fit for your franchise network.
Trusted by 100,000+ users worldwide
Provide supporting resources
Use the full breadth of the Claromentis franchise management software to support your franchisees and guarantee timely royalty submissions.
- Store your franchise agreement in an easily accessible policy management application.
- Increase franchisee understanding of fees and financial obligations with an AI Q&A chatbot.
- Curate a library of knowledge base articles and FAQs.
- Build trackable e-learning courses centered around your royalty model.
- Share targeted internal communications and announcements to remind franchisees of upcoming reports and payments.
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Coming soon: Organizations
Our self-reported royalty management process will soon integrate with our upcoming application, Organizations.
In short, Organizations will provide a data-rich dashboard of location details, news updates, policy acceptance rates, and training metrics for each unit in your network. It will also contain royalty submission data from your customized reporting workflow.
“Claromentis’s simple to use set of tools allows us to create a great looking intranet for our franchisees while giving them access to powerful tools for training and learning. The extensive permissions system allows us to control user access and enable franchisees to control their own sub-users and content creation areas. Customer support during the onboarding has been very fast and the online training has been invaluable.”
“Claromentis is a very good platform and we are very excited to use it for our 'Winkworth Hub'.”
“We are pleased to provide our valued franchise partners with secure and personalized access to the Viterma Intranet powered by Claromentis. This platform is designed exclusively for authorized users to facilitate seamless communication, collaboration, and access to essential resources within our franchise network.”
E-forms and Workflows
We provide the templated e-form and workflow; you use our no-code platform to customize them.
Notifications
User Permissions
Control visibility into your royalty management process and submissions with granular roles and permissions.
Audit Trail
Capture evidence and maintain a complete audit trail of royalty payments and POS reports.
Benefits of our royalty management workflow
Eliminate admin
Standardize submissions
Reduce errors, inconsistencies, and missing sales evidence with a form that tells franchisees exactly what you need from them. The result? You receive standardized, complete royalty reports - without having to chase business owners for additional information.
Customize with ease
We provide you with the template, you tailor it to fit your reporting model.
Built using our no-code business process automation platform, InfoCapture, our royalty management workflow is simple to configure. Customize the form fields, calculation formulas, triggers, conditions, and follow-up workflow. And define color-coded service-level agreements (SLAs) that make it easy to track overdue, pending, and approved submissions.
Auditable and compliant
Claromentis maintains a traceable record of every royalty submission and decision, including any supporting documents. You can use this as evidence during field audits and larger, network-wide external audits.
Franchise training and onboarding
Streamline franchisee onboarding, improve network compliance, deliver health and safety training, and more.
Franchise operations management
Automate repeatable processes, ensure seamless internal and external audits, and keep track of unit performance.
Franchise compliance
Distribute policies and enforce acceptance, safeguard your sensitive data, and improve regulatory understanding.
Franchise intranet and communications
Centralize communications, create one source of truth for documents and assets, and boost franchisee engagement.
Get a complete software overview.
Ready to see it in action?
Book a personalized demo of our franchise management software and customizable royalty management tool today.
