A dynamic franchise HFSS compliance log
Don't get caught out by new and upcoming high fat, sugar or salt (HFSS) regulations. Ensure your franchisees stay compliant every day with a simple, standardized checklist.
Stay on top of HFSS regulations
Adhering to changing HFSS rules can be difficult for large food and beverage franchises in England. Especially when franchisors have little insight into daily unit operations.
This is a problem our HFSS log solves.
Housed in our comprehensive franchise management software, this digital form guides employees through a standardized daily checklist. They can tick off key product placement, promotion, and pricing checks, confirm or deny compliance, and submit the log for posterity.
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1. Provide location details
Employees begin by entering their name, franchise location details, and date. They can then run through the uniform checklist.
2. Display relevant questions
The dynamic e-form will only display a list of relevant questions, depending on product categories stocked, store layout, and active promotions.
3. Record compliance
Employees can either confirm compliance or flag non-compliance for each check, with the option to upload additional details and photographic evidence.
4. Automate HQ alerts
If an employee marks a checklist item as non-compliant, the system will automatically notify the relevant department or team member for escalation.
5. Track unit-by-unit compliance
Franchise HQ teams and regional managers can access a dashboard of HFSS logs, instances of non-compliance, and any related incident escalations.
6. Maintain a complete audit log
The system keeps a historic log of checklist submissions and evidence, timestamped and ready for unit inspections and HFSS audits.
Adapt it to your franchise's needs
HFSS rules vary according to business type, products sold, and unit size. Because of this, there's no one-size-fits-all HFSS checklist.
Fortunately, our template is completely customizable.
- Add or delete questions/tasks as you see fit
- Customize form conditions, triggers, and workflow logic
- Route incidents to the right team with automated notifications
- Ensure timely responses to HFSS non-compliance with custom service-level agreements (SLAs)
- Restrict visibility with granular user permissions
Are we the
right fit?
Schedule a 10-minute intro to see if
Claromentis is a good fit for your franchise network.
Trusted by 100,000+ users worldwide
Boost awareness of HFSS restrictions
Ensure locations across England are aware of existing and upcoming HFSS rules with a franchise management hub full of compliance resources.
- Provide access to HFSS standard operating procedures, store protocols, and display restrictions in a searchable knowledge base
- Share e-learning courses that explain how to identify HFSS products based on nutritional profiles, navigate in-store or app promotions, and escalate issues
- Guide units to the relevant enforcement guidance for their area with personalized content experiences and external links
- Improve regulatory knowledge and boost compliance with an AI-powered policy management application
Access the full franchise process pack
Our HFSS compliance log is included in our franchise process pack, available for all franchise or multi-site customers.
These configurable templates help you streamline operations, royalty calculations, incident reporting, store opening procedures, and more.
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Coming soon: Locations
Currently in the final stages of development, Locations is an application that displays data-rich dashboards for every franchise in your system. Helping you gain a top-level overview of compliance, performance, and activity.
Data sets will include:
- News updates
- Contact details
- Policy acceptance metrics
- Training completions
- HFSS compliance logs (if applicable)
- Royalty and fee submission data
- Incident reports and resolutions
- Store opening and closing checklist submissions
How our HFSS checklist benefits you
Standardize daily checks
Improve network visibility
Recorded HFSS checks, audit logs, and data-rich dashboards give you greater visibility into network compliance. This enables you to pinpoint which locations struggle to follow HFSS obligations, understand why, and work towards improving regulatory knowledge and competencies.
Expedite instances of non-compliance
If franchisees can't resolve non-compliance independently (or they require top-down assistance), the intelligent workflow logic can route the incident to the correct compliance or operations department. For instance, if a store manager cannot log into a food delivery app or website to adjust promotions, or they receive food items that don't have a clear Nutrient Profile Model (NPM).
Give store managers confidence
Your franchisees and their teams are eager to follow HFSS guidance to the letter. With a standardized checklist, they can easily ensure their location is compliant without missing any important details. The form is simple to use, only shows the relevant information, and doesn't take too long to fill in.
Streamline inspections and audits
The enforcement of HFSS lies with local food authorities in England. This means your franchise locations may be subject to different types of inspections, based on the county, borough, or district council they reside in.
The Claromentis HFSS log gives you granular data into each unit. Meaning you can present the respective authority with accurate, relevant data to speed up their inspection.
“Claromentis’s simple to use set of tools allows us to create a great looking intranet for our franchisees while giving them access to powerful tools for training and learning. The extensive permissions system allows us to control user access and enable franchisees to control their own sub-users and content creation areas. Customer support during the onboarding has been very fast and the online training has been invaluable.”
“Claromentis is a very good platform and we are very excited to use it for our 'Winkworth Hub'.”
“We are pleased to provide our valued franchise partners with secure and personalized access to the Viterma Intranet powered by Claromentis. This platform is designed exclusively for authorized users to facilitate seamless communication, collaboration, and access to essential resources within our franchise network.”
E-form and Workflow
Configure the dynamic e-form to match your HFSS responsibilities, and customize the workflow logic to align with your incident management protocols.
Notifications
User Permissions
Set granular user permissions to restrict HFSS log visibility and ensure franchisees only see content that's relevant to their location.
Audit Log
Accumulate an auditable trail of timestamped HFSS logs, evidence, and instances of non-compliance across your network.
Franchise training and onboarding
Streamline franchisee onboarding, improve network compliance, deliver health and safety training, and more.
Franchise operations management
Automate repeatable processes, ensure seamless internal and external audits, and keep track of unit performance.
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Franchise compliance
Distribute policies and enforce acceptance, safeguard your sensitive data, and improve regulatory understanding.
Franchise intranet and communications
Centralize communications, create one source of truth for documents and assets, and boost franchisee engagement.
Get a software overview.
Ready to see it in action?
Book a personalized demo of our franchise management software and configurable HFSS log today.
