Franchise compliance software that gives you peace of mind

Franchise audit and compliance software enables franchisors to automate regulatory processes, standardize operations, and strengthen brand integrity. All of which encourages network-wide consistency and improves auditability. 

Key features of franchise audit software like Claromentis include: 

• No-code e-forms and automated workflows for standardizing and progressing inspections, incident reports, and other compliance obligations. 
• Learning management systems for creating, delivering, and certifying compliance training, as well as building uniform onboarding pathways. 
• Policy management applications that enforce franchisee acceptance and improve information retention.
• Centralized, up-to-date operations manuals, SOPs, and brand assets to ensure consistency across marketing, events, and in-store experiences. 
• Franchise knowledge base for storing key compliance procedures and FAQs.
• Project and task management for assigning audit tasks and preparing for site inspections. 
• Audit trails and version control to prove and track updates to policies, FDDs, and franchise agreements.
• Performance dashboards and data-rich reports to improve franchisor oversight.
• Internal communications tools, including news and announcement capabilities, for sharing regulatory updates and upcoming inspections.

Franchise networks juggle a plethora of compliance challenges, including:

• Complying with country or state franchise regulations, such as the FTC's Franchise Rule or the UK's Consumer Protection from Unfair Trading Regulations 2008. 
• Adhering to wider regulations, such as data protection and labor laws. 
• Ensuring distributed units follow uniform standard operating procedures and brand guidelines. 

On a more granular level, franchisors and franchisees have their own specific compliance challenges to navigate. 

Franchisors must: 

• Bear the brunt of government regulations and ensure regular updates to the FDD, policies, and operations manual.
• Build a business model that's replicable, and enforce uniformity with standardized learning and processes.
• Ensure the security and compliance of technology platforms and communication channels. 
• Set financial reporting rules and fee expectations. 
• Monitor franchisee performance, track policy acceptance rates, and handle any instances of non-compliance. 

On the other hand, franchisees face the following compliance challenges: 

• Keeping up with changing regulations, new products/services, and updates to the franchise operations manual.
• Representing the franchise brand and adhering to top-down frameworks and SOPs. 
• Complying with highly specific local regulations, which other franchisees may be exempt from.
• Navigating unit-specific challenges, such as maintenance work, damage from natural disasters, and securing planning permission. 

Claromentis' franchise management and compliance software can ease the burden of compliance. Our platform centralizes communications and operations, standardizes compliance procedures, and enables every team member to follow uniform rules and regulations. More than this, our collaborative internal communications capabilities bring franchisors and franchisees together, helping them tackle compliance challenges as a unified force. 

Claromentis is a robust franchise management software, built with data security in mind. 

Franchisors can protect their sensitive franchise data, customer information, and IP/trade secrets with: 

• Granular roles and user permissions
• Two-factor authentication
• Single sign-on (SSO)
• Data encryption
• IP-based access controls 

You can also harness our built-in learning management system to improve data security know-how in your franchise network. 

Yes! Unlike many of our competitors, we provide completely flexible hosting. This means you can choose from SaaS, on-premise, or self-hosted deployments. 

This gives you greater control over your data, which is especially important if your franchise operates within a heavily regulated industry.