A Proactive Facilities Management Solution

Facilities management

One platform for proactive facilities management

Take control of your facility management operations with our 3-in-1 solution, designed to reduce downtime, cut costs, and boost compliance.

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Intranet

Create an easily-searchable intranet for communicating with your workers, housing your standard operating procedures, and scheduling your work orders.

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Process automation

Streamline asset management, compliance procedures, and job orders with no-code e-forms and workflows. And ensure nothing falls through the cracks with trackable SLAs.

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E-learning

Onboard new technicians and field workers, upskill your employees, and distribute up-to-date compliance training via our SCORM-compliant learning management system.

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Bring clarity and control to your operations

Say goodbye to pesky data silos and chaotic, overly complicated facilities management. Claromentis consolidates all of your processes, communications, training, and people into one mobile-friendly, searchable hub.

With everything and everyone you need within reach, you can streamline orders, closely monitor problems, and enable your distributed workers.

Automate your day-to-day processes

Replace inefficient paper-based processes with standardized e-forms and error-free workflows.

Log and track work orders
Streamline asset registration, tracking, and maintenance
Conduct supplier assessments
Build customer ticketing and complaint systems
Collect evidence for regulatory audits
Manage purchase orders and expenses

Built-in SLAs and notifications allow you to keep track of progress and automatically flag any breached tasks. Meaning nothing falls through the cracks.

Stay audit ready, always

Prepare for audits and inspections year-round with a platform that centralizes your SOPs, policies, and communications.

Distribute policies and enforce acceptance with mandatory checkboxes
Increase employee understanding with an intelligent AI policy management chatbot
Standardize audit procedures with no-code automations
Use internal communications tools to announce regulatory changes
Organize tasks for upcoming audits with a handy project management application

Track and manage work orders

Coordinate your work orders from beginning to end with a suite of intuitive tools. Track team availability with calendars, build dedicated project management spaces for field and asset management work, and log job reports via simple e-forms. Workers can also take advantage of our version-controlled document management system to upload certificates, building plans, contracts and more.

Train and upskill field workers

Deliver trackable compliance training across your workforce, whether that's food and hygiene courses for your caterers or safety regulation courses for your engineers. Our learning management system is SCORM-compliant, mobile-friendly, and supported by our feature-rich intranet platform. This makes it the perfect tool for upskilling your distributed teams and external contractors.

Turn data into action

Reduce the time spent firefighting with real-time dashboards and reports that give you visibility across all your facilities, assets, and field workers. With these insights at your fingertips, you can identify issues early, act accordingly, and plan effectively for the future — whether that's scheduling ad-hoc jobs or ordering new stock.

Secure and compliant by design

Claromentis is a HIPAA compliant and ISO 9001:2015 and ISO 27001:2022 certified organization. As well as giving you greater data control with on-premise deployment options, our platform comes ready-made with a host of watertight security controls, including:

Granular user permissions
Two-factor authentication
Audit logs
IP-based access controls
Single sign-on

E-Forms and Workflows

Streamline asset procurement and management, standardize evidence capture, speed-up inventory management, and more.

Calendar

Get a quick overview of upcoming projects, track field worker availability, and flag conflicting jobs with a convenient calendar application.

AI Policy Manager

Manage the complete policy lifecycle, from creation to distribution, and boost employee awareness and compliance with a built-in AI chatbot.

Project Management

Build project spaces for your teams, assign tasks to your technicians and workers, and track progress with customizable statuses.

Communication Tools

Keep in touch with your workers and contractors and share updates via news and blog articles, announcements, and discussion room forums.

Analytics and Reports

Analyze team performance, monitor your assets and facilities, and identify breached tasks with native analytics and dashboards.

E-Learning

Speed-up technician training and bolster business-wide compliance with engaging e-learning courses, modules and pathways.

Document Management

Keep an up-to-date repository of risk assessments, contracts, certificates and more in a version-controlled document management system.

Why we're the right fit for you

Build-your-own design

Claromentis is a modular digital workplace solution, comprising three platforms. You can adopt one, two, or all three of these platforms, depending on your organization's needs. There are no tricks or hidden costs; you only pay for what you use.

Easily scalable

Future-proof your facility management business or in-house operations with a platform that scales as you grow. Adding new users, contractors, and locations is easy and cost-effective.

Intuitive interface

Our platform is intuitive by design, mobile-friendly, and requires no development expertise, making it perfect for office-based teams and field workers.

Secure extranet

Invite your third-party vendors and contractors onto your platform, without compromising security, with our extranet features. Configure granular user permissions to protect sensitive data, and make the most of our internal comms features to boost collaboration and break down bottlenecks.

On-premise available

Unlike many of our competitors, we provide SaaS, on-premise, and self-hosted deployment options, enabling you to meet strict regulatory obligations and tightly control your data.

Custom applications

Need a bespoke application, plugin, or e-form? Our in-house development team can turn any of your complex manual processes into powerful automations. Simply get in touch and we'll handle the rest.

“Claromentis offers a simple yet very complete intranet offering, and the training was excellent – focused and organised. We were able to create a platform that allows greater employee access to information, helps enable more employee communications outside of email and meetings, and hosts a shared online database of knowledge.”

Take the chaos out of facilities management

Clear your mind and bring clarity to your operations, all with our highly-customizable platform. To learn more about our facilities management solution, book a personalized demo.

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