Non-profit organisations often work with diverse groups of volunteers, employees, donors and trustees. Coordinating activities, sharing policies and managing fundraising campaigns can be challenging when information is scattered across emails or shared drives. 

A modern intranet, like Claromentis, brings everything into one secure, integrated digital workplace. It provides a central hub where people can find documents, check upcoming events, complete forms and discuss ideas. With the right platform, you can streamline processes, reduce admin and free up time to focus on your mission. 

Claromentis offers an intranet-as-a-service that links teams, trustees and volunteers in one collaborative space, giving non-profits a unified home for knowledge, collaboration and workflows.

Charities rely on a network of volunteers, donors and partner organisations. Keeping everyone connected through email alone often leads to duplication and miscommunication.

An intranet with secure extranet access, like Claromentis, lets you invite external stakeholders into specific areas where they can collaborate, share files and stay informed. Volunteers can check rotas, donors can see impact stories and trustees can access reports without sifting through long email threads. Social features such as comments and @mentions encourage real-time engagement.

Claromentis enables charities to create dedicated extranet spaces so that volunteers, fundraisers and trustees can work towards shared goals while keeping sensitive information protected.

An intranet for a charity should do more than act as a document library. At heart, it needs to serve as a digital workspace that connects people, processes and knowledge. 

Look for a user-friendly system that allows you to share news and policies, manage files securely, and coordinate projects in one place. One with built-in training modules that lets volunteers learn at their own pace, while digital forms and automated workflows make tasks like volunteer registrations or expense approvals quick and compliant. 

If your organization spans regions, multilingual support ensures everyone feels included, and extranet access keeps partners informed without exposing sensitive data. 

Claromentis brings all of these capabilities together so non-profits can build an intranet that reflects the way they work.

Successful fundraising relies on consistent communication. An intranet allows you to share campaign updates, event information and success stories in a structured way. 

Instead of sending blanket emails, you can publish news and announcements to specific groups so that volunteers, donors and employees only see what is relevant to them. 

Built-in social features like comments and likes encourage feedback and help you gauge engagement. Interactive pages with images and videos bring your cause to life and inspire support. 

Claromentis’ intranet news application lets charities target content to teams or individuals, and social functionality such as @mentions helps foster interaction. Keeping everyone informed and aligned on fundraising goals.

Volunteers and staff in a non-profit often need training on regulations, best practices and the organization's mission. E‑learning within your intranet means people can access courses at their own pace and track their progress without leaving the platform. It reduces the need for face-to-face sessions and ensures that knowledge is documented and consistent. 

Plus features such as interactive quizzes, certificates, and personalized learning paths increase engagement and help you monitor completion. 

Claromentis contains a fully integrated e‑learning system where you can build courses, assign them to teams, and measure results. By centralizing training resources, charities can build capability across dispersed teams and adapt quickly to legislative changes or new initiatives.

Charities often manage a variety of forms, from volunteer applications to purchase orders and health & safety checklists. 

Paper-based processes are slow, error‑prone and difficult to track. Digital forms on an intranet allow people to submit information online, and automated workflows route approvals to the right team members. This increases accuracy, speeds up response times and provides an audit trail for compliance. You can set reminders, notifications and escalations so nothing falls through the cracks. 

Claromentis’ e‑forms and workflow automation tools make it simple to build custom forms and automate processes. By streamlining administration, charities free up staff to focus on fundraising and service delivery.

Non-profits face unique challenges, including managing diverse stakeholders, limited budgets and the need for transparency. Claromentis is designed to help charities build a digital workplace that meets these needs. Its drag‑and‑drop content management system lets you create personalized pages. 

Secure extranet access connects volunteers, donors and trustees in one collaborative space. Project management tools and dashboards keep campaigns on track, while e‑learning modules support volunteer training. Workflows automate processes like volunteer sign‑up and health & safety checks. Multilingual capabilities ensure global teams can use the platform, and targeted news posts keep everyone informed. 

With Claromentis, you get an integrated digital workplace that adapts to your charity’s goals.

When choosing an intranet you need to decide whether to host it yourself or use a cloud service. A self‑hosted, on‑premise intranet gives you complete control over the servers, firewalls and data, but it requires IT staff to manage hardware, updates and backups. A SaaS intranet simplifies things by running on the vendor’s infrastructure. 

Claromentis offers both options. Its cloud intranet is hosted on a private network within Google Cloud Platform and includes software license, installation, hosting, upgrades and support. Deployments usually complete within weeks because there is no hardware to install. 

For organisations with dedicated infrastructure and specific compliance needs, Claromentis also provides an on‑premise option.

Security is paramount when storing donor data and sensitive documents. A good intranet should encrypt information, protect against attacks, allow for user based and ISP based permissioning, and meet recognized standards. 

Alongside the above features, Claromentis hosts its cloud intranet on a private network within Google Cloud Platform, giving you high levels of protection out of the box. It is also compliant with ISO 9001:2015, ISO 27001:2022 and HIPAA, and the team runs regular vulnerability scans and penetration testing. 

Multi‑level firewalls and brute force protection add further layers, and data is encrypted in use, in transit and at rest. These measures, combined with optional on‑premise deployment, provide charities with a secure foundation for their digital workplace.

The “best” intranet for a charity depends on your priorities. If you need simple document sharing and communication, a lightweight platform may suffice. If you want to consolidate project management, training, and workflow automation in one place, look for a more comprehensive solution, like Claromentis. 

Consider ease of use, integration with your existing tools, multilingual support, security certifications and budget. Claromentis is a strong option for organisations that want a SaaS intranet (also known as intranet-as-a-service) combining intranet functions, e‑learning and workflow automation. Available in cloud and on-premise deployments, it offers ISO‑certified security and a straightforward subscription model.