AI-powered policy management software
Manage the full policy lifecycle, from creation to distribution, with our Policy Manager application. Enforce acceptance, track acknowledgement rates, and improve employee understanding with a helpful AI chatbot.
Comprehensive policy lifecycle management
The Claromentis Policy Management Software application serves as a fully audited lifecycle management tool, containing:
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Version controlling
- Custom statuses and workflows
- Review deadlines and expiry dates
- Acknowledgement capture
- AI-powered Q&A assistance
- Audit logs and acceptance rate analytics
- Automated notifications
Increase employee understanding with AI
Most company policies are long and full of complex legal jargon, making them difficult to read. Without fully understanding these documents, your employees may go against your SOPs or breach your regulatory obligations. Both of which can lead to non-compliance.
This is where our AI-powered policy assistant can help.
This Q&A bot ingests every policy and provides accurate responses to user questions. In turn, helping employees better understand complex passages.
Use a range of approved formats
Our Policy Management Software accommodates a wide array of policy information formats, including:
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Customizable online content in our own application
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Internal intranet documents
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External files such as PDFs and Google Docs
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Web links to essential internet resources like primary legislation or government guidelines
Organize your library and control accessibility
Allow users to filter policies with unique categories and tags, and finely control content accessibility with Claromentis' granular user permissions system. This ensures that users can only access information that's relevant to their role.
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Policy library
Browse and search for company policies in our comprehensive policy library. Create custom categories to improve filtering and accessibility.
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Integrated AI chatbot
Enhance employee understanding with a Q&A assistant that digests policy information, suggests relevant questions, and provides helpful answers.
Custom workflows
Tailor your policy creation process with customizable workflow stages, such as "consultancy" and "ratification". Relevant users are automatically notified.
Audit logs
Every action in our policy manager tool is audited, including when users view and accept policies, ensuring full compliance and accountability.
Automatic notifications
The Policy Manager automatically notifies users when a mandatory and/or revised policy is ready for their review and acknowledgement.
Effortless collaboration
Stakeholders can provide feedback and suggestions during version acceptance workflows, promoting a collaborative approach to policy development.
Real-time reminders
Convenient in-system reminders ensure that all stakeholders are aware of policy updates and deadlines, reducing the risk of non-compliance.
Reporting and analytics
Access valuable policy insights - including acceptance rates - that help you identify trends, compliance issues, and areas for improvement.
Intranet
Break down data silos, connect your workforce, and provide a world class employee experience.
Process automation
Automate any process, no matter how complex, and boost operational efficiency with our no-code automation platform.
E-learning
Harness our SCORM-compliant learning management system to build trackable e-learning courses and enable your people.
Or take a look at our extensive feature list.
Give your staff a
workplace to call home
Access every app, share information, and collaborate in one central workplace. Try Claromentis now or book a demo with our experts.
