Intranet governance and content management
Control content accessibility, user rights, data security, and review cycles with our comprehensive intranet governance capabilities.
Manage content creation, approval, and access
A successful intranet should blend usability and engagement with robust governance. Claromentis provides all the tools you need to build a collaborative and compliant hub.
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Set granular user permissions to control content creation and accessibility across your intranet apps and pages
- Implement content approval mechanisms to ensure news and blog articles are accurate, compliant, and on-brand
- Turn off generative AI functionality if needed
- Build a repository of intranet guidance and content ownership rules in a centralized Knowledge Base
Simplify content lifecycle management
Manual content lifecycle management is unreliable and teeming with risk. It relies on content owners remembering review deadlines, jotting down change logs, and preparing documents in enough time for your critical regulatory audits.
Claromentis brings order and consistency to the process. Ensuring your content is audit-ready, always.
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Assign content owners
- Schedule firm review deadlines and expiration dates
- Set automated reminders
- Create custom statuses to monitor review progress
- Interact and collaborate with stakeholders
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Share feedback during reviews
Streamline the review process and enhance stakeholder collaboration with interactive comment sections. Users can provide feedback and receive automated in-system or email notifications whenever there's an update.
Automate reminders
Send convenient reminders to document owners, notifying them of upcoming reviews and expired content. You can also harness Claromentis' communication and project management tools to further prompt users.
Book a discussion call
Are we the right fit? Schedule a 10-minute intro to see if Claromentis is a good match for your organization.
Keep content current with automated version control
Built-in version controlling ensures every page, document, policy, process, digital asset, and course is up-to-date and represents your current SOPs and regulatory obligations.
Claromentis recognizes any content updates in relevant links and intranet search terms. So there's no chance of users accessing an outdated version or following incorrect guidance.
Edit documents securely
Avoid stepping on each other's toes with convenient check-in/check-out editing capabilities. When a user requests to edit a document, all other users will be locked out. This reduces the chance of duplications.
Roll back changes
Intranet users with the appropriate permissions can view historic versions, check content changes, and roll back to previous iterations if necessary. This is particularly useful if you spot an error or wish to reinstate old messaging/SOP guidance.
Build a secure and compliant intranet
Protect sensitive data and IP across your intranet and/or extranet with watertight security controls, including:
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Two-factor authentication
- Granular user permissions
- IP-based access controls
- SSL encryption
- Single sign-on (SSO) and Active Directory integrations
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“We are pleased to provide our valued franchise partners with secure and personalized access to the Viterma Intranet, powered by Claromentis. This platform is designed exclusively for authorized users to facilitate seamless communication, collaboration, and access to essential resources within our franchise network."
"Claromentis has become a central hub for our staff, and a modern, user-friendly space to stay informed and connected. It has added real value to our employee experience and helped strengthen our culture across our growing organization."
"Communicating changes or new information across a network of over 100 locations can be difficult. Claromentis offers a user-friendly solution to this challenge by allowing us to upload documents, news, and training quickly, and then display them in a fresh and visually appealing way that drives engagement."
"Claromentis fosters a sense of connectedness to the company as a whole, regardless of where someone is located. We're currently working a lot on our culture, and communication is essential for modifying behaviours and creating awareness on a variety of staff issues."
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"We're excited to keep growing into the platform and appreciate Claromentis as a responsive partner. The rollout has been smooth, the mobile experience is excellent for field staff, and the out-of-the-box apps hit our needs without heavy customization. We're confident the platform will scale with us."
Knowledge Base
Document Management
Collaborate on documents securely and effectively with check-in/check-out editing.
Policy Manager
Manage the complete policy lifecycle with review dates, reminders, collaboration tools, and workflows.
User Permissions
Tightly control user access and content rights across your intranet applications with granular permissions.
Digital Asset Management
Store the most current versions of your marketing assets, logos, and more in a digital asset hub.
Version Control
Keep track of content edits with automated version control, and roll back changes if necessary.
Image Gallery
Organize company photos and images in a categorized gallery, and control user access with permissions.
Audit Log
Access application and content-specific audit logs to monitor user activity, engagement, and behavior.
How our secure intranet benefits you
Protect your sensitive data
As a HIPAA compliant and ISO 27001:2022 certified digital workplace and intranet provider, security is a number one priority for us. That's why we've baked it into the framework of our software.
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Finely control content access and user rights across your intranet with our extensive permissions system
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Protect your sensitive data with SSL encryption, two-factor authentication, IP-based access controls, and SSO
- Opt for an on-premise of self-hosted deployment to maintain complete control over your data
Increase content accuracy and trustworthiness
Content approval mechanisms, document review cycles, and the ability to turn off generative AI provide a layer of trustworthiness. Meanwhile, automated version control and check-in/check-out editing ensure intranet pages, documents, and policies reflect your current messaging, compliance obligations, and standards.
Democratize content creation
Claromentis allows anyone with the right permissions to create pages, publish content, collaborate on documents, set up discussion forums, and much more - all while honoring your stringent governance framework and compliance standards. This creates a sense of ownership and can help to build a stronger company culture.
Enhance compliance and streamline audits
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E-learning
Create engaging e-learning programs to upskill employees, bolster your compliance efforts, streamline onboarding and more.
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Process automation
Build powerful no-code workflows and e-forms to increase accuracy, eliminate tedious busywork, and boost efficiency.
Get the complete digital workplace
Empower your people. Streamline your processes. Improve the quality and speed of your services. All with our 3-in-1 digital workplace solution.
Eager to see it in action?
Book a personalized demo of our AI powered intranet software today to explore its features and learn more about its benefits.
