Automated intranet workflows and self-service processes
Automate your daily internal operations, simplify employee requests, and get a clearer view of expenses, availability, and resources.
Automate your daily internal processes
Everyday operations shouldn't use up most of your working hours. Claromentis helps you streamline repeatable processes with built-in self-service workflows. These include:
- Expense Management. Submit, manage, and approve employee, departmental, and client expenses.
- Holiday Planner. Book holidays and absences, simplify quota calculations across time zones, and monitor trends with a handy Bradford Factor calculator.
- Room Booking. Simplify room and equipment booking in your physical offices and view upcoming availability.
Customize approval statuses
Keep track of employee requests with pre-defined statuses, such as "pending", "approved", and "processed". Administrators across your HR and finance teams will receive automated notification when an item needs actioning.
Access data-rich reports
View and/or export a list of corporate expenses; track pending and confirmed room bookings; get an overview of used and available holiday days; identify any concerning absence trends with a Bradford Factor calculator; and more.
Control what employees see
There's some data that's too sensitive to share with everyone on your intranet. By implementing granular user permissions, you can ensure employees only see relevant information — such as their own holiday quotas or pending expenses.
Streamline onboarding experiences
Onboard your new hires, locations, or franchisees in a secure and incremental way with LMS triggers.
These automations work in conjunction with our integrated learning management system. When a user completes a certain course or learning milestone, Claromentis can automatically update their role or permissions settings. This allows you to "reveal" new courses, pages, content, themes, and more.
This is particularly useful for restricting sensitive data access before an individual passes the appropriate security training.
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Book a discussion call
Are we the right fit? Schedule a 10-minute intro to see if Claromentis is a good match for your organization.
Manage events and availability with ease
Bring an end to manual event coordination and chaotic resource allocation with an intranet that clearly displays employee availability.
- Organize in-person and virtual events and automatically notify users
- Simplify multi-location holiday management with "holiday zones" for each time zone or country
- View employee availability via calendars and automatically sync their schedules with Claromentis' application suite
Self-service knowledge and support
Your intranet is packed full of content, from policies and project documentation to historic communications and user profiles.
Claromentis helps employees navigate this content, find the information they need quickly, and request support if needed.
- Surface content at speed with AI search capabilities that understand user intent
- Submit questions to subject matter experts in the Knowledge Base application and display answers in a helpful FAQ section
- Summarize complex policies and documents with AI-powered chatbot assistants
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Build bespoke no-code e-forms and workflows
Looking to build a completely custom automation? Take advantage of our business process automation platform, InfoCapture — available within the same, integrated digital workplace solution.
Design no-code e-forms, customize follow-up workflows and SLAs, and track progress with data-rich dashboards. Perfect for streamlining incident reports, site inspections, support requests, and more.
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“In my view, InfoCapture is far and away the most important application in terms of what we’ve achieved with Claromentis. It’s the only application in Claromentis that has a significant learning curve. But in my view it is well worth the effort. It has huge possibilities in terms of streamlining processes, team collaboration and driving efficiency. I’m still building new IC projects to streamline and workflow processes four years after starting our intranet build. The possibilities seem almost endless!”
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“We are pleased to provide our valued franchise partners with secure and personalized access to the Viterma Intranet, powered by Claromentis. This platform is designed exclusively for authorized users to facilitate seamless communication, collaboration, and access to essential resources within our franchise network."
"Claromentis has become a central hub for our staff, and a modern, user-friendly space to stay informed and connected. It has added real value to our employee experience and helped strengthen our culture across our growing organization."
"Communicating changes or new information across a network of over 100 locations can be difficult. Claromentis offers a user-friendly solution to this challenge by allowing us to upload documents, news, and training quickly, and then display them in a fresh and visually appealing way that drives engagement."
"Claromentis fosters a sense of connectedness to the company as a whole, regardless of where someone is located. We're currently working a lot on our culture, and communication is essential for modifying behaviours and creating awareness on a variety of staff issues."
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"We're excited to keep growing into the platform and appreciate Claromentis as a responsive partner. The rollout has been smooth, the mobile experience is excellent for field staff, and the out-of-the-box apps hit our needs without heavy customization. We're confident the platform will scale with us."
Holiday Planner
Simplify leave requests, identify patterns in employee absences, and manage holiday quota calculations.
Expenses Management
Submit expenses with supporting evidence, keep track of client billing, and access helpful overviews.
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Events
Create events, send invitations, and manage attendance, updates, waiting lists and more.
Intranet Calendar
Schedule meetings, view employee availability, and sync data to Events, Holiday Planner, and more.
Room Booking
Organize room bookings and help your IT teams lease out equipment without any headaches.
Knowledge Base
User Permissions
Use granular permissions to hide sensitive content and control who can and cannot approve requests.
AI Intranet Search
Empower your intranet users to find the guidance they need quickly with AI-enabled search.
Intranet Automation
Take advantage of built-in intranet automations and bolt-on InfoCapture for custom processes.
How our automated intranet benefits you
Reduce manual effort and speed-up internal processes
Manual processes eat up valuable time. Finance teams waste hours updating Excel spreadsheets; line managers scrabble to find employee requests sent by email; department heads struggle to find an appropriate date and time for their next big meeting.
Claromentis turns this chaos into clarity. With built-in HR tools, automated workflows, and self-service processes, you can eradicate manual work and streamline your daily operations for good.
Boost employee engagement
There's nothing more demoralizing than requesting time off, or submitting an expense, only for the request to get buried in a manager's email inbox.
Self-service, automated workflows give employees agency. They can submit their requests, track progress, and - if needed - harness Claromentis' communication tools to remind managers of pending approvals.
More than this, intelligent AI capabilities speed-up knowledge discovery and reduce frustrating back-and-forth between colleagues. All of this leads to improved engagement across your workforce.
Improve alignment and resource allocation
Enhance decision making
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E-learning
Create engaging e-learning programs to upskill employees, bolster your compliance efforts, streamline onboarding and more.
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Process automation
Build powerful no-code workflows and e-forms to increase accuracy, eliminate tedious busywork, and boost operational efficiency.
Get the complete digital workplace
Empower your people. Streamline your processes. Improve the quality and speed of your services. All with our 3-in-1 digital workplace solution.
Eager to see it in action?
Book a personalized demo of our AI powered intranet software today to explore its features and learn more about its benefits.
