Claromentis offers a built-in Content Management System (CMS) within its intranet software to enable non-technical users to efficiently create engaging intranet pages. This fully permission-based Intranet CMS contains detailed reporting tools along with a content approval process and complete version control.
No coding skills or HTML knowledge is required to produce new intranet pages as a complete set of pre-built templates are readily available to use within the Content Management System. Additionally, custom templates can be requested or created independently if in-house skills permit. Before publishing, new intranet pages can also be reviewed or converted to multi-lingual templates.
To enable complete version control, intranet pages can be checked-out for editing purposes and checked-in once completed and ready to be published. A full version history is maintained and previous versions can be modified and used. The ability to check-in and check-out pages reduces duplicated effort as it removes the ability for multiple users to simultaneously edit an intranet page.
Users with the necessary permission settings will be able to view intranet page reports. Outdated pages can be easily highlighted in the report along with recently added pages. When a new page has been created the publisher can specify a future review date. Reports can be further filtered by intranet page folder, date of creation, last modification date and by creator.
Permission-rights can be allocated to individual users, groups or roles within the content management system. These rights are assigned to allow intranet users to view, create, edit and approve intranet pages. A page submitted for publication by a user who hasn't been assigned 'publish' rights will not be published until a user with 'approve' rights has granted.
Page widgets such as mini calendar, policies requiring actions and surveys can be embedded on to intranet page templates. Mini intranet application components such as Intranet Profiles, Document Management, Forum Topics, News Articles and Corporate Social Networking can additionally be included on intranet pages.
Content publication on the intranet's pages can incorporate an approval process which is managed through the permission settings. Intranet users with approval rights will be notified once the page has been created and is ready for publication. When adding new intranet pages, the creator has the option of adding a review date to act as a reminder to update or remove the page.
The menu bar is a top-level navigation system with the intranet system and is fully customisable to reflect the departmental structure or task-based processes within your organisation. The menu bar is an indispensable guide for users as it helps them to efficiently find relevant information. The order in which the menu structure is organised can continuously be editing as new intranet pages or links are added to the top-level intranet menu.
Content authorship as well as the most recent modification date are viewable by intranet users once the page has been published. If a user wishes to be kept up-to-date with future page alteration they can monitor the page to receive notifications. Additionally, there is a commenting section to enable intranet users to share their opinions on each page.
The built-in rich text editor allows users, with the assigned permissions, to quickly create intranet pages without technical knowledge. The page creation process ultimately reflects the final version in regards to layout and what end-users will see. The toolbar allows users to fulfil a variety of tasks, such as, adding images, embedding videos and creating links etc.