Some of the many ways HR can benefit from using social intranet software

author Brett Dixon, April 13, 2017

Recent years have seen the move to a more digital workplace, accelerating the trend for remote working and causing the number of home workers and freelancers to grow exponentially. This has meant that HR departments have had to adapt and change accordingly in order to utilise the increasing accessibility to new talent and skillsets.

Maintaining contact and maximising collaboration between staff who work remotely and those working on-site can be compromised, and this can make it more difficult to build and maintain employee trust and loyalty.

Social intranet software can provide an effective solution for HR departments, enabling information sharing and collaboration, and providing a platform for important company announcements, staff questions and feedback.

Here are some of the many ways in which HR can benefit from the introduction of social intranet software to your business.

Document sharing

An HR intranet is perfect for sharing personnel documents, including:

  • Health insurance and dental plan documents
  • Company contact information
  • Training manuals
  • Procedure manuals and guidelines
  • Disciplinary procedure information
  • Holiday scheduling and information concerning overtime etc.

By placing this information online in a centralised location, HR can allow employees to access the documents whenever they need to, wherever they are, removing the need for phone calls and emails and freeing up HR staff to carry out other tasks.

Expansion of your company talent pool

One huge benefit of an HR intranet is that employees and HR can be easily connected with others, regardless of their geographical location. This allows HR to recruit new talent without the restrictions of physical location, drawing more skills into your business. This is particularly relevant given the increase in the use of specialist freelancers who could be located anywhere in the world.

Interviewing, recruiting and training new staff is expensive. With an HR intranet, virtually the whole process can take place online, speeding up the process of bringing new staff on board and accelerating their training.

Knowledge sharing between experienced and new employees

An HR intranet can be used to allow experienced and new staff to exchange and share knowledge, ideas, and best practices, rather than merely learning from printed training material. By storing all this information in one central location, you can provide easy access to it for all your staff, effectively increasing their knowledge and making them better equipped to carry out their roles.

Knowledge sharing easily across departments can be extremely useful for project teams working in collaboration.

Building relationships and improving communication

Every business is driven by relationships, and relationships are built and maintained through effective and regular communication. An HR intranet can be used to put out information regarding promotions, new recruits, and opportunities that will be arising in the future.

Through online forums, communication can be encouraged and facilitated between new and long-serving staff, third party suppliers and clients.

Communicate company values and goals

One very important facet in building staff morale and securing engagement with company values is ensuring that all staff members have a clear understanding of the organisation’s mission statement and goals for the future.

An HR intranet allows clear and easy communication of company goals, mission, and values. Corporate values can be tied into business goals that employees can easily understand based on the knowledge that is shared. Sharing company goals is a great way of encouraging staff buy-in and engagement. Once employees feel that they are part of a company’s valued team, they will strive to ensure that those goals are achieved.

Natural learning and collaboration

A study carried out in Aberdeen in 2013 showed that almost 51% of the learning that takes place within an organisation is unstructured, that is, employees search for information and knowledge on their own volition, rather than following a formal course.

When an organisation uses an HR intranet, employees are provided with the ready accessibility to information that they need. An intranet platform also allows brainstorming and information sharing with peers and external parties, and facilitates Q&A sessions, allowing problem-solving to happen faster and more efficiently.

Speed of interaction and launch of workspaces

A social intranet software platform allows your employees to interact quickly, sharing ideas, insight and information, without having to negotiate email strings, on-site meetings, and conference calls, which can impede the smooth flow of information.

Any of your employees or remote contractors could create their own online workspace, invite relevant peers or leaders to join discussions, view documents, share information, pose or answer questions. Additional participants can easily and quickly be added to your workspace. This speeds up the problem-solving process, encourages collaboration and quickly becomes a real asset to your business.

In summary

The implementation of an HR intranet can bring about dramatic improvements in collaboration, communication, efficiency of processes, and productivity for your business.

For more information and guidance on how an HR intranet could be implemented within your business, why not contact one of the helpful professionals at Claromentis?