Intranets are typically seen as very private places, which is unsurprising given they are mainly used internally for business-only purposes. Many features of an intranet will be locked down to be accessed only by the authorised staff, with confidential documents, admin configuration, and staff information restricted. And rightly so; potentially classified information or processes need to be managed and upheld appropriately, and the deployment of intranet software can help greatly with this.
However, the management of a company’s intranet and the information within them are two separate entities, and considering intranets as we know them are evolving into digital workplaces, it’s vital now more than ever that the distinction is made more transparent. It’s well established that the information stored within an intranet is confidential to the company, and ever since its inception the Claromentis intranet platform has been utilising its permissions engine to securely manage access rights. So with the security of intranet information taken care of as standard, the next aspect to consider is how the intranet platform itself is managed.
Managing intranets, not information
Intranet management is a job in itself, and indeed larger companies especially will hire dedicated staff to oversee the strategic management of an intranet, from planning to execution. This role will continue to grow as intranets expand to become digital workplaces. The intranet manager’s knowledge and skills will need to synchronise with the advancements of the digital workplace, to ensure that deployment and user adoption is successful.
Follow the revolution: #Claro8
In the past, the intranet manager’s ability to oversee the company’s intranet would be limited only to the information and content stored within. Managing settings such as the number of documents displayed on a page, the dimensions of a user’s profile picture, and which files to display on the homepage would typically be inaccessible to the intranet manager, with such changes only actionable by the intranet vendor (if at all). Whilst seemingly trivial, the ability to make these changes is actually rather important, as it allows the intranet manager to have complete control over the customisability of the company’s intranet, so they can deploy something that truly reflects the unique needs of the business. An intranet isn’t a “one size fits all” kind of software; intranets need to be flexible and adaptable, just like the business it supports.
The upcoming release of Claromentis 8 takes these requirements in its stride, allowing true control over previously restricted settings. We understand that intranet managers are tech savvy and dynamic, and want to be able to change settings as and when it suits the company. With this in mind, intranet managers and allocated team members now have more control than ever over their intranet, with dedicated in-browser configuration settings available in various application admin panels. Not only that, intranet managers now have the ability to completely disable certain applications that are not in use, providing a cleaner design experience for their end-users.
The days of contacting the Support team to make simple changes are no more, meaning you can focus more of your time on customising your intranet to how you and your team want it. All of this comes part and parcel of our mission to provide digital workplaces that help you collaborate, learn, work smarter, and get the job done.
