Claromentis Sustainability Software Portal

Summary

Businesses are becoming serious about sustainability and are facing issues that the Claromentis Sustainability Software Portal can help them address.

They recognise that the shareholder and brand value of their company is at risk if they cannot define, document and improve their sustainability engagements with a disparate range of organisations and individuals.

The Claromentis Sustainability Portal supports, documents, measures and promotes a sustainability culture that is classically addressed at the following stakeholders:

• Customers
• Shareholders and Investors
• Employees
• Business Partners
• Society
• Governments and regulators
• Local communities
• Civil society organisations
• Academics
• Activists

By providing appropriate access to information for all of these stakeholders, your company can demonstrate a commitment to sustainability, engage with all relevant parties and demonstrate measurable improvement to protect shareholder value and ultimately the corporate brand.

Engagement with sustainability as an issue has moved down from the largest global companies and into mid range enterprises. No longer is it acceptable to place a few glossy pictures of the environment with a mission statement that sounds similar to every other company – stakeholders are looking for facts, acknowledged participation, action plans and measurable progress.

The Claromentis Sustainability Portal

The Claromentis Sustainability Portal is not a standard product that a company purchases and then no longer engages with. It is a framework of collaboration that through bespoke development and configuration reaches out to all corners of the company – measuring, collaborating and documenting progress.

Although your Sustainability Portal will be unique, we have the experience to understand that companies are often looking to include the following elements within the collaboration framework:

• Dynamic Information libraries and constant communication and collaboration with external expertise.
• Communities of engagement at the level of local geographies or product lines
• Engagement with the supply chain
• Employee focussed programmes that offer real chances to participate
• Measurement and improvement of direct impacts such as resource consumption or waste disposal by site or across business sectors.
• Engagement with governments and legislation through truly accessible and living policies and procedures.

The portal also facilitates:

Correct segmentation of access rights

The portal will present information very differently, and allow interaction in appropriate ways – for each stakeholder based on group, role or the geographic location of their community.

Professional presentation of information

Using direct access to internal or external data stores the Sustainability Portal will dynamically present data in a professional format that demonstrates your commitment to engagement with sustainability stakeholders on a professional basis.

Access to green databases on the product side provide significant information sets when assessing suppliers and make decisions based on more than just cost and product performance metrics.

Continuous activity audit

Ensuring that you can demonstrate consumption of and engagement with your sustainability data and initiatives.

Real Examples

As a provider of collaboration platforms we would like to focus on some real examples of sustainability engagements using our software.

The vision, passion and energy to continue to improve your sustainability efforts must come from you. What we provide are real tools and systems to make that achievable without requiring development of an IT platform with associated project risks that only add complexity to an already multi-faceted engagement.

1. Integrated Portal Solution

Integrated Portal Presentation Sample

All stakeholders must be given simultaneous and permission based access to information sets in a way that presents you sustainability efforts in the most favourable, appropriate and collaborative way.

The Claromentis Sustainability Portal provides appropriate portal technologies to enable this professional presentation to communicate effectively with your stakeholders.

2. Dynamic Information libraries and constant communication and collaboration with external expertise.

Through its world class information systems Claromentis allows you to present an information layer of permissioned web content, menus, documents and specialised content for all of your relevant stakeholders according to your designed interaction with your sustainability initiatives.

For example you may want a particular stakeholder to have access to up to date information, but not to be able to interact with your company at all. Other subject level experts may be desirable for you to engage with in a dialogue around improving your corporate sustainability outside of your core expertise.

Management Reports

3. Communities of engagement at the level of local geographies or product lines

At the local level your company should offer engagement to demonstrate your assessment of sustainability issues with every project.

Local activists can be extremely passionate and engaging with a specific community through a Sustainability Portal can offer a high level of return on investment as you are providing both the information the local community needs, together with an efficient community communication channel where they can engage with relevant staff to understand and contribute to your complex decisions.

An Example Development Progress Status

4. Engagement with the supply chain

Many of our customers are seeking to engage the supply chain to extend their sustainability efforts into the products and components they purchase, and even to extend preferred supplier status on the basis of sustainability criteria.

By supplying bespoke tools to assess the environmental credentials of your suppliers and their product ranges, operational purchase decisions can become an integrated part of your sustainability efforts.

Claromentis can create, manage and present information from any such database to ensure that all participants are aware of the impact of purchasing decisions on your sustainability initiatives.

5. Employee focussed programmes that offer real chances to participate

One simple but often poorly implemented initiative that engages your employees is Car Sharing.

Implemented correctly a focussed program of car sharing can engage your employees, start to establish a sustainable culture as a tangible approach to the working life of employees, and make a short term gain in the impact that your operations have on the environment.

Car Sharing

6. Measurement and improvement of direct impacts such as resource consumption or waste disposal by site or across business sectors

Claromentis are experienced at providing permissioned information sets that record relevant direct information about waste disposal or resource consumption by site or across product lines.

In many ways this is sustainability assessment at the grass roots level.

By Site

Site Waste Management Plans (SWMP)

Carbon Footprints By Site

By Business Unit or Product Line

By Business Unit or Product Line

7. Engagement with governments and legislation through truly accessible and living policies and procedures

By moving Policies and Procedures away from the old fashioned, error prone environment of version controlled application files and into the 100% online content world of our Quality Manager Product Claromentis can make a significant impact on the vibrancy of your legislative framework across the enterprise.

The interrelationship of Policies and Procedures are captured so that when a subject matter expert updates a procedure all relevant policies are automatically updated.

An Example Project List

Cost

Contact us for a short discussion that will allow us to present an outline cost summary for engagement to meet your year one and ongoing needs. We offer not just software and support but an engagement process and consultancy that can ensure your initiatives rapidly progress both in terms of impact and on the environment and in brand protection.

Summary

The highly political, emotive and multifaceted nature of the sustainability issue has provided a challenge to many businesses.

It is our experience that the modern management team does want to behave in a sustainable way and to engage with all stakeholders across the business, but they lack a framework to support this and provide measurable engagement and improvement.

The Claromentis Sustainability Portal provides exactly this, is deployable within months rather than years and is extremely affordable. It leverages the significant code base, support and open source extendable nature of Claromentis to provide a real difference to your sustainability initiatives and to provide an engagement framework that is effective and comprehensive.

It can grow with you as your initiatives continue to reach out to other parts of your business and new stakeholders, providing the confidence of accurate information and a bedrock of solid technology as you continue to move forwards with the sustainability agenda into the foreseeable future.