Online Document Management

Claromentis™ offers a well designed document management system that promotes finding and sharing information easily, which is so essential for proper functioning of your organisation. The flexible tools of document management system offered by Claromentis™ helps you to either tightly control documents’ life cycles or let you implement a more loosely structured system, as per your enterprise’s culture and goals. Document management software from Claromentis™ enables collaborative document creation, auditable information management and provides easy user-access options to enhance enterprise-wide efficiency. To meet ones document management needs, Claromentis™ document management software has sophisticated permission management and editing features that support collaborative document creation by providing customizable view and edit rights. Your information management processes would be ably supported by Claromentis™ document management software through document management, workflows, version control, content searching, audit, unified meta data and access contol mechanisms.

Various functionalities like document check in/check out, document notification and alert, unified metadata, linking single document to multiple file location and references to none digital assets, attached with document management software from Claromentis™, makes document management easier for you. Through check in/check out functionalty you can ensure that only one user can update a document at a time, while document notification and alert ensures that the correct users can stay informed about new documents and changes herein. Through unified metadata, you can define as many sets of data about documents as you need and can also be defined and allocated by record type to ensure the document store is searchable and reportable by users and stakeholders anywhere within information management system. Linking single documents to multiple file location helps you in making the update ones when required in that very document rather than in multiple copies of document.

Document management software from Claromentis™ helps in secured document management as it enables administrators to give read and edit access to selected individualsor group of users for particular documents. The additional security layer is also provided by it that requires appropriate permissions and security clearance for accessing a document. In addition, it has built-in support for MD5 hashing to ensure that senstive documents are not tampered with at the file system level. For users with very high volumes of document data, Claromentis fully supports the Java based Lucene implementation ensuring high performance searching through complex and significant data volumes. Apart from it, it also provides other features like Automatic document disposal, document reporting and easy search of documents.