Document Management Software Applications.

Documents

The flagship application at the heart of document management is Documents itself. This provides all of the enterprise level functionality you would expect – robust permissions, collaborative creation, version control, searching of content and metadata, record types, audit tracking, commenting, workflows and in addition service based migration paths to online policies and procedures in Claromentis Quality Management software.

Image Gallery

Image collections, automatic thumbnail generation and light box functionality provides users with a quick and easy way to view images before downloading them. Image Gallery is an ideal application for image libraries, and can also be used for digital asset management. On download the user can select what resolution is required, and the application will perform the resizing automatically.

Compliance

With the compliance application clients can target any object to be subject to compliance – indicating that the particular users have read this document is of particular importance. Providing the chance to read such information to all relevant employees within the document software is an ideal tool to ensure that the company is complying to legislation such as ISO9001 or SOX. Compliance objects are normally policies and procedures, other important documents or even postings on web sites such as those providing updates to government legislation.

Reporting functionality - percentage of users read so far, and which users have not yet complied – and the ability to instantly resend reminders are an important part of this application.

Workflow

Supported by integrated functionality within the Claromentis Framework, automated editing workflows can be configured to streamline the editing management process and facilitate approvals management across multiple users. Typical workflows may include a notification alert being sent to a particular user group when a document is ready for review, and routing options depending on user decisions.

Document workflow can be supplemented by the use of Process Manager to provide complete form based workflows, where documents can be referenced or attached to forms, as required.