Integrated Document Management

For effective document management, Claromentis provides highly sophisticated document management software. It enables collaborative document creation, auditable information management and provide easy user-access. The end result obtained from using Claromentis document management software has made it the most sought after product. To support information management processes, it has mechanisms like document management, workflows, version control, content searching, audit, unified meta data, records, markers, tracking and access control options. It provides end-to-end document life-cycle and is fully integrated with other business products within the Claromentis portal environment. Its sophisticated permission management and editing features support collaborative document creation by providing completely customizable view and edit rights to meet your document management needs. It benefits from Claromentis unified metadata which means that company can define as many sets of data about documents as it needs, to ensure the efficiency of its document management system.

In Claromentis Document Management software, it is possible to link a single document to multiple file locations, so that the same version controlled document can exist in multiple locations in the file system and when updates are required, the changes could be made once rather than in multiple copies of the document. Its Document check in/check out functionality ensures that only one user can update a document at a time, maintaining document version control automatically, while document notification and alerts feature ensures that the correct users can stay informed about new documents and changes to existing documents. It also allows Metadata to be defined and allocated by record type to ensure the document store is searchable and reportable by users and stakeholders anywhere within the information management system. Its automatic document disposal system helps in managing disposal of documents at the end of document life cycle.

Integral to the document management software, powerful search functionality enables users to search through document contents as well as metadata, providing fast, detailed results. Claromentis fully supports the Java based Lucene implementation ensuring high performance searching through complex and significant data volumes. Its comprehensive reporting functionality includes document inventory, import/export outcome and physical disk storage structure reports, which helps the companies in auditing. Claromentis document management software provides unparalleled security by enabling administrators to give read or edit access to selected individuals or groups of users for particular documents. There is an additional security layer for very secured documents that requires that users to have appropriate permissions as well as have appropriate security clearance based on Extranet, Group, Role or Individual access. In addition, Claromentis Document Management software has built-in support for MD5 hashing to ensure sensitive documents have not been tampered with at the file system level.