Building
and maintenance of a classification schema
Electronic records need to be organised
into cognate groups for access and retrieval,
management and eventual disposal, in
which a complete group of records which
relate to the same business activity,
case or theme is maintained. ...read
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Management
of folders, parts, records and their
metadata
Records on a specific topic are grouped
together into folders, which are allocated
to a class. Classes are arranged in a
hierarchical structure to reflect and
support the business activities of an
organisation.
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Declaration
process for corporate records and maintenance
of integrity as an authentic representation
of a business action or decision
Electronic documents will be declared
as corporate records either at the time
of creation or at a later date
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Search
and retrieval according to permission
profile of the user
Claromentis ERMS provides full facilities
for searching, retrieving and displaying
classes, folders, electronic records,
documents and markers.
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Consistent
management of retention and disposition
of whole folders and records
Every electronic record will be allocated
to a folder at the time of declaration,
and will be controlled by the disposal
schedule allocated to that folder.
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Disposition
by transfer to another organisation or
destruction
Disposition instructions may result
in review, transfer into an archive for
permanent preservation, or destruction,
and will be initiated by fulfilment of
the retention period. |
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Control
of access to folders and records
Claromentis ERMS provides an authentication
mechanism by username and encrypted password.
Full integration with NT LDAP login systems
are available. ...read
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Maintenance
of auditable records of all actions taken
on folders and records
Developing upon the full Audit Application
within Claromentis Knowledge Management
suite, Claromentis ERMS contains specific
Audit tools. ...read
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Comprehensive Reporting on the
state of the system
Claromentis ERMS provides comprehensive
management and statistical reports on activity and status
within the ERMS. ...read
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Comprehensive
Document management
The Documents Application of Claromentis
can be seamlessly integrated with the
ERMS so that the whole document and record
lifecycle can be managed
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Management
of legacy paper records through markers
Claromentis ERMS allows the complete
support of physical folder management
in a manner which is closely integrated
with the management of electronic folders
and electronic records.
. ...read more |
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Comprehensive
administration
Claromentis ERMS contains individual
and full comprehensive administration
panels for all applications.
. ...read more |
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Fully
web based thin client and Cross Platform
ERMS
Claromentis is a fully web based, thin
client application that needs no local
software on client PCs either to run
or administrate the system.
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