Electronic documents will be declared as corporate records either at the time of creation or at a later date. Corporate policy and the record-keeping requirements of business processes will determine which records should be declared, and when. It is essential that the necessary record components, structure and metadata have been captured to ensure that the record is a reliable and authentic record representation of the business activity or transaction.

The declaration process of Claromentis ERMS is comprehensive and can allow preservation of the original document if required:

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