We have been using our Intranet software for managing our own training records and like our clients the advantages of using our form based workflow software – Business Process Manager – for this are considerable :

Training & Development Intranet Records

Custom Form Design

What we need to store about our training records is appropriate to us, and different to other companies. Using Business Process Manager means we design our own  form and evolve that over time, with version control.

Granular permissions

It is easy to assign managers permissions to review the training requests of their own teams, and to allow users to review just their own training records.

Custom statuses

We can set whatever statuses we need for our training records.

Notifications

In our case managers of course need to be notified when an employee submits a request – but later on in the process – on approval – so do HR and accounts.

Reporting

The in built statistics allows us to review our training attendance over time and by status.

Auditing of all data

As an ISO9001 audited company training records are  inspected ever year, and we benefit from being able to review with the external auditor the complete changes made to ever request, down to individual field level – who changed what and when.

And to think that – just like many of our new clients – we used to do this on spreadsheets on shared drives!

Intranet-Extranet, Prod-Process intranets, training records