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Extranet and Intranet

August 11th, 2010

Sharing a great example of one of our customer’s intranet systems, combined with the extranet view when a user from a major client logs in.

The Intranet View

Extranet View

What we see here is important :

  • Exactly the same system
  • Exactly the same URL
  • Visual Interface assigned according to the user – in this case according to extranet membership
  • Permissions control the data that is viewed within the interface

What this means is that the same system is on the one side a corporate intranet and information system, and on the other side a project collaboration based view for a client providing a project status including live web cams, latest design files, version controlled documents, KPIs and Health and Safety statistics..

It is great to see how Claromentis is such a powerful framework that each user logging onto the same intranet and extranet system will not only receive a completely different interface, menu system and access to applications but also see completely different data within that interface.

It is actually quite hard to understand that this is exactly the same system!

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Intranet News Systems – What about the Content?

July 23rd, 2010

We talk about intranet permissioned news systems and blogs a great deal – internal Marcomms so often have a strong interest in efficient, relevant news systems on global intranets.

It occurred to me that we as a solution provider never actually discuss the content! we just provide a great permissioned news system for our clients to use – yet of course the company is thinking all the time of how they would use it – we all know that it works.

Once I took on this perspective I thought I would look for the use of reporting and distributing news to suit an end goal. I obviously did not look around our confidential client intranets – I just went out to the public internet to compare side by side reporting of the same news stories – looking for examples of spin.

I have to say this has been made so easy with aggregators – I just flipped through some relevant stories on side by side news channels :  I found the results absolutely shocking – call me innocent but I had never realized that even in the most dry, factual events the amount of comparative spin  – and therefore what you walk away with as ‘content’ – is awesome in its power.

I could have chosen much more dramatic events, like the BP oil spill and the discovery today of PhotoShop alterations to the images – but I thought that was in a way not so disturbing – this after all is a very opinionated and passionate space. So I chose instead the rather dull and factual release today by the “Committee of European Banking Supervisors” of the stress test results on European banks. Basically a bunch of numbers, very factual and very informative – if you like that kind of thing.

Totally different perspectives

So basically here are two reports of exactly the same publication.

This, I repeat, is simultaneous ( same day ) reporting of a very dry, factual summary by a relatively obscure financial organization. Fortune, as reported by money.cnn.com – side by side with the same data as presented by Reuters.

So I am no longer surprised by our client’s interest in News systems, and the power they have to provide on message communications. I am also equally understanding of our clients concerns about our corporate social networking application, Innovate, and it’s requirement to open up all communications and therefore lose all control of debates and discussions.

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Are today’s static corporate websites the mistrusted adverts of tomorrow?

July 5th, 2010
  • How do you select applications in the Mac apps store?
  • How do you select books to buy online?
  • How do you chose a hotel?

If like me – and almost everyone else – you flick to the reviews then you are an advocate of social media and a natural believer in the wisdom of crowds. As I am sure you already know.

The depressing thing is the low number of UK B2B company sites that directly give these kind of potential customers the information they so obviously look for when making purchasing decisions.

There are several possible reasons :

•    The company has so little traffic that the minimal level of engagement would actually influence such buyers in a negative way. No feedback looks to impatient prospects like bad feedback.

•    Engagement takes energy – but recession and continued political incompetence in the area of encouraging business has hit energy levels hard in the UK.

•    Engagement takes a strategy – but the whole world of corporate social media is too unfamiliar for most UK SME companies to set strategies for engaging with it.

•    They don’t have an appropriate technology platform.

•    They are genuinely a local business – anything more than a cursory presence on the internet is perceived as a distraction.

•    Companies are just too afraid of what the public will say about them.

I am sure there are others, and I look forward to any comments and suggestions,  but is the last one that I want to focus on – fear of opinions. In general I have noticed a hierarchy of comfort across the main audience lines as follows:

•    Intranets – companies allow engagement provided this is moderated by a ‘manager’ – which amounts to paying lip service to engagement and frustrating contributors.
•    Public – companies remain scared of negative perceptions on lead generation
•    Extranets – marketing view : our customers are the most important assets we have and we will totally control that space to make sure all content is on message.

Modern intranets are at least some way down this path of increasing user engagement, even though very few employees are comfortable engaging with blogs on the corporate intranet compared with the large number that are interested in reading them.

I have already posted on the depressing lag in the UK compared to the USA in adopting openness and engagement, so I will refrain from comparing engagement levels across these spaces. But for interest, in the best of the USA extranets the customers are welcomed to provide feedback precisely because they are the most valued asset – the company wants to learn to do a better job and has identified senior staff ready to engage with and work through any negative feedback in exactly the same public arena.

Lets go back to my original point. We use reviews. But the truth is we also use the content. We look at photos of the hotel, a location map and then read the comments. We know of an author, find their books, then read the reviews. It is a question of balance.

Balance

Balance

This is how it should be in corporate B2B websites and extranets as well as intranets – and not just in public large scale e-commerce B2C sectors. The information and the interaction both have an important role to play, but should be directly complimenting each other – and for that reason products like Claromentis Innovate are of great interest. When you can follow a document that is actually in your own corporate infrastructure, and by doing so extend the information layer seamlessly – the results are much greater participation and increased innovation.

In my view significant interaction through corporate social media but without adequate information is just as useless as lots of marketing information with no interaction. Both are increasingly liable to generate a cynical response from the visitor.

The companies that develop strategies to balance the two in a truly integrated environment will provide not just a more engaging and informative online presence, but  generate significant innovation benefits that will ultimately feed through into higher margins and increased sales.

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Why are so many new intranet projects creating bespoke applications?

March 28th, 2010

Over the years we have seen many changes in the requirements of our new customers as we deploy Claromentis in a hugely varying client base.

These changes have been gradual and material, driven both by the significant increase in capabilities of web based frameworks, and by the changing nature of modern collaboration.

In just the last couple of years I have noticed the increasing importance of bespoke applications – customers looking for assistance from Claromentis are more and more focused on software to meet their particular needs – rather than anything that would normally fit under the increasingly flexible definition of “an intranet”.

We experienced this first with Process Manager which allows any customer to implement form based processes, and this interest continues to grow significantly, but now we have implementations of much more complex bespoke software within the Claromentis framework implemented by means of the API.

These projects are extremely varied in their nature –  recent examples include managing specific sales inquiries, retail store inspections, sustainability, donations, job scheduling, desk bookings and corporate audit management. It would be difficult to find any common ground between them – except that they are all web based, manage information for staff and require a strong permission system.

I have been asking myself why, and I think the answer is simply ‘ because we can’. By this I mean that when companies come to us asking if some new idea is possible, our answer is almost always ‘yes’. We have the experience, framework, code base and API – but more importantly the  consultative people that can listen to ideas and not only show how they can be implemented, but with a clarity on at what cost, with what alternatives and with what implications for our client.

For those clients that require it we are becoming more and more a true technology partner – the latest significant step in our 10 year history of providing web based software.

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Intranet 2.0 for The United Bible Societies (UBS)

March 20th, 2010
Old and New Intranet

Old and New Intranet

About UBS

The United Bible Societies (UBS), a collective name for 145 Bible Societies working in over 200 countries and territories is launching a new Intranet using Claromentis Intranet Manager.

New Intranet

After sending out questionnaire and running a focus group to improve Intranet, Claromentis and UBS Communication team working together to make the new intranet richer but easier to use and faster to find the information.

UBS also introduced several new application built within their Intranet such as contact directory for all members, document management and multimedia such as online videos.

The new intranet is also multi-lingual, The system is designed to detect user’s language preference and display the right information and interface in their native language.

User’s Feedback

User’s feedback so far has been really positive.

“I love the new look website. God bless you for the good job. Its much easier to navigate and its also easy to find the past stories. Absolutely love it. Will definately send more stories this year. God bless you all.”

“A big thank you to you and your team for their work so far on the UBS intranet site.”

“I’ve just given a detailed presentation to our global senior management team and it went down extremely well. They were particularly impressed by the design (‘clean, easy to use, familiar for people using sites such as Facebook’) and by the layers of permissions that are now possible and will enable us to do so much more with the site.”

Hamish Bruce – Communication Manager at UBS.

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Multi Language Intranet News System

January 19th, 2010

Claromentis has been a fully localizable and multi-language system for a while now, but continuing my posts about incremental features in 5.6.5 it is great to see that the intranet news system, with all the channels and tagging features – is now also completely multi-lingual.

Multi Language Intranet News

Multi Language Intranet News

In exactly the same way as the CMS system works in Claromentis, the identical URL will detect the users preferred language and if the news exists in that language display it for the user.

If news exists in more than one language the user can switch between them using the automatically generated flags.

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Google showing Tweets over organic listings?

January 7th, 2010

So I work for Claromentis and every so often I search in Google for that term.

To be honest this has been going on for a decade. Then this evening I get this :

claromentis-tweets1

The very top of the organic listing is dedicated to recent tweets. So is this just me? I had no idea this was about to arrive on the organic SEO scene.. and no I am not logged in!

Any comments?

Prod-Intranet

Intranet functionality – Image Cropping

January 5th, 2010

I want to focus a few blogs on the recent release of 5.6.5 – looking at some functionality that came with this monthly build, which will be fully available at the end of January with the production release of Claromentis 5.7

As the first of these today we are looking at the in browser cropping for images with Claromentis.

This functionality enhances the use of images in both News and People Profile. Previously any editing of images had to be done locally before selecting the image for use in these applications.

Intranet News Image Cropping

Intranet News Image Cropping

In both cases the user can now directly crop the image in the browser, before confirming the image for use.

Intranet People Profile Image Cropping

Screen shots above show this is use for both the news application and the people profile.

While these images focus on News and People, the same cropping functionality is available wherever inner file images are used – in any application, including bespoke work developed using the APIs.

A good example of incremental increase in intranet functionality that helps users by making things easier to accomplish, with no dependency on other software or skill sets.

The next blog will look at the image sideshow which is also available in Claromentis 5.6.5

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Intranet Distribution vs Attention

November 25th, 2009

Seminar Web 2.0

The recent personal ordeals of Danah Boyd at Web2.0 Expo resulted in a Blog that is a real revelation about what it is like to present at an innovation based event with a public-facing twitter stream projected behind you that destroys your connection with the audience and in turn your own self-confidence.

http://www.zephoria.org/thoughts/archives/2009/11/24/spectacle_at_we.html

This blog of such an emotional experience fortunately links back to the excellent text that the actual presentation was attempting to deliver. Within that I just want to focus on one quote :

“Thus, the power is no longer in the hands of those who control the channels of distribution, but those who control the limited resource of attention”.

I continually explore this idea internally when we describe where Claromentis is heading and where intranets offer real value. I find the continual differential in the understanding of this message across different companies and cultures both puzzling and frustrating.

On the one sense of course this is just about push versus pull. In the wider world of the general internet, this is totally understandable – and indeed, almost verging on yesterdays news.

But in the world of the corporate intranet if we discuss these ideas it is as if we are promoting some brave new paradigm.

For many companies even creating a new intranet to ease the outward flow of communication feels like breaking some innovative ground – after all they are embracing a new, attractive, internet based platform to distribute their message.

They are just pushing.

Often they don’t measure value and engagement with their platform based on the fact that they offer such a broad choice of interactive communications that stakeholders are continually – actively – selecting which  information to pull from an ever widening choice of interactions, information streams and enriched media.

They just selectively push information to staff

As Claromentis starts the delivery process for Innovate – the central application of the Claromentis 6.0 platform – we are really optimistic that we are delivering tools that will promote corporate innovation through individuals proactively allocating their attention within a truly rich information stream that is a mile away from simply pushing corporate information.

Lets see if we are right, or like Danah our important message risks getting lost in the delivery.

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New Claromentis Intranet Components

November 4th, 2009

As Claromentis continues to grow in the scope and range of products and applications, the framework is being actively developed and enhanced by the use of components to provide flexible, configurable functionality for clients wishing to use them.

Just in the last week the following very useful components have been added :

Anniversary Intranet Component

The Anniversary component gives you the ability to summarily compare dates attached to users profiles within Claromentis through the use of metadata.

Once configured, not only can you change how far in the future you’d like to list events – up to one whole year from today, but also how many user anniversaries you’d like shown.

This anniversary component could be useful for anything from showing birthday information for employees, to listing anniversaries of employment with your company – there are lots of opportunities for configuration of this component.
 
File Review Intranet Component

The File Review component also through the use of custom metadata allows you to configure multiple options for ensuring that you always know what review dates are coming for your files.

This component allows you to change how files are listed and also what scope of listing to give. For example: you can also attach a reviewer to the component, and it’ll list also for the reviewer of the file; you can show review dates to everyone – ideal for a departmental vi.  The major advantage of this component is how configurable it is, you can show due dates to all, or just the reviewer, or just the owner, or even both the owner and the reviewer; on top of which you can change how far ahead it is looking for document review dates, and it will make it really clear to the viewers when something is overdue for review!

intranet_components
 
RSS Reader Intranet Component

The RSS Reader component makes reading news or events easy, be it from an external source such as the BBC or using your own internal RSS feed.

The component allows two modes of reading, one is a fixed feed experience – designed for when you want a feed readable by all without them being able to customize where it is reading from; the second makes use of custom metadata, allowing your end user to configure where the news is coming from, so that the component is always personal to them.

Interested clients should contact us – we have these components available on our development WIKI and we are currently considering if they should be included in the core distributive.

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