Web Document Management

Document management often becomes a tiring job for the companies who lock their business critical information in physical documents. Introduction of document management software have practically solved this problem and it helps in digitally archiving office documents like contracts, purchase orders, customer statements, patents, formulation records, etc. Document management systems commonly provide storage, versioning, metadata security, as well as indexing and retrieval capabilities. It provides end-to-end document life cycle, enabling collaborative document creation, auditable information management and providing easy user-access options that enhances enterprise-wide efficiency. Document management software sophisticated permission management and editing features provide customizable view and edit rights to meet document management need.

Document management software check in/check out functionality ensures that only one user can update a document at a time. It maintains document version automatically, enhance information management and provide authorized users with audited revision history and rollback ability. With the help of its unified metadata, company can define, as many sets of data about documents as per it needs. Its document disposal functionality help manage disposal at the end of the document life, while its comprehensive reporting functionality includes document inventory, import/export outcome and physical disk storage structure reports. Integral to the document management software, powerful search functionality enables users to search through document contents as well as metadata, providing fast, detailed results.

In document management software it’s possible to link a single document to multiple file locations, so that the same version controlled document can exist in multiple locations in the file system and when updates are required, they only need to be made once rather than in multiple copies of document. Permission structure in document management software enables administrators to give read or edit access to selected individuals or groups for particular documents. There is additional security layer for very secure document management system in which users need appropriate permission to access it. It also ensure senstive documents are kept secured, without being tampered at the file system level.